Creating Switch Groups – Add Field
- User Switch Groups allow standard users to switch between their account and other specified standard user accounts in order to work on material and/or send out communications for other users. To create Switch groups, you must have a user profile field set up to contain the switch group information. To add a profile field go to: Administration User Management Manage User Profile Fields.
- On the Manage User Profile Fields page review the list of profile fields to see if a Switch Group field has been created. The name of this field is not specific and would be something an admin from your team previously set up. If it looks like no fields exits for this, click the “Create New Field” button to create a new profile field.
Creating Switch Groups – Edit Field
- Give the profile field a Display Name and Tag name. You can also provide a description of what the field should contain. The Display Name can be anything. The Tag name must be lower case and it is recommended that it closely matches the Display Name to make it easier to remember.
- Select the “Text” field type from the drop down. This will display the “Text Attribute” options. Select the second checkbox to make this a Switch Group field.
- Read through and choose the “yes” or “no” options to configure this profile field. Be sure to save your changes by clicking the “Save and Continue” button.
Creating Switch Groups – Add Addresses
- Once the switch group is created, go to Administration User Management Manage Users and Groups. → → This page will be displayed.
- To see the Switch Groups field displayed, click the “Configure Column Order and Visibility” icon and check the box next to the name of the Switch Group field that was created.
- To add email addresses to the Switch Group field of a user, click the drop down box in the actions panel next to the user you wish to add switch groups too and select the “Edit Profile” option and the Edit Profile page will open (shown in step D).
- At the bottom of the “Edit Profile” page, find the Switch Group profile field that was created and type in email addresses, separate by commas and and without spaces, that you want to allow to switch to the user who's profile you are editing. Click the “Save and Continue” button to save your changes